Knowledge Management Examples: The Best 5 Systems Explained

Are you planning to develop an organizational learning environment for your business productivity?

Knowledge management is the best way of doing it!An excellent way to determine this is to opt for the various knowledge management examples to deal with the knowledge-sharing benefits or ideas for individuals to learn better to improve themselves.

Top 5 Knowledge Management Systems Examples

The three main areas of knowledge management are:

  • Accumulating knowledge
  • Storing knowledge
  • Sharing knowledge

The prime benefits of knowledge management permit you to consider various types of knowledge. It has become a mandated discipline for every organization to enhance a greater level of customer satisfaction, expertise, and brand loyalty among each other.

What kind of common factors make it more impressive?

  • FAQ information
  • Community or forum functionality
  • Articles and tutorials on the “How-to” concept
  • Education, academies, training, and other types of knowledge management programs
  • Document management systems
  • Certification
  • Case studies
  • Webinars
5 Knowledge Management Examples
  1. Amazon

    Amazon provides impressive and world-class customer service and products in terms of effective knowledge management solutions. Here are some of its specifications:
    • Based on such perspectives, an effort to create precise shift management, evaluation processes, chats/message details, project files configuration, and other information is available to share among each other for better business analysis and its strategies in this competitive market.
    • One of the best practices is to mentor the group of users’ core technology requirements to follow their advice on a large scale.
    • It becomes relatively easy to use and search for the best information using Amazon based on such policies and procedures to enhance business knowledge and performance.


    • Security Enhancement
    • Supports Full-text Search


    • More Complications for Appropriate Maintenance

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  2. Toyota

    Toyota, one of the best knowledge management system examples, follows the fact that the term knowledge creation does not lead to data aggregation, but it’s a human process definition that cannot be replicated with ease. Let’s view some of its vital aspects:
    • The management of the company strives to perform the metadata or simply data alteration into information that can be interpreted as a knowledge base for further processes to take place.
    • Toyota has such effective knowledge management that it becomes quite easy for the employees to perform certain activities.
    • Such activities include knowledge creation, sharing, and abandonment to a great extent.


    • Effective Communication Strategies
    • Top-Management Support


    • Not Appropriate Feedback Option
  3. RStudio

    RStudio is one of the best examples of knowledge management programs that has more of a community focus where the posting and answering of the questions by employees become relatively smooth. Below-listed is its few describing factors:
    • It includes a database of knowledge articles that can quickly address common customer requests and support team issues.
    • Organizational learning resources and training definition are two main aspects that allow the employees to perform the ease in recognizing the progress of departments.
    • Moreover, it can sometimes lead to the highest value of customer education assets.


    • Ease of Use
    • User-Friendly IDE


    • Complexity for Commands Execution
    • Huge Learning Curve
  4. Slack

    Slack is the best for communication that supports the messaging functionality that impacts the business goal and culture so that anyone can use the component and overcome the specific issue. Here are some of its essential details to observe:
    • Slack is one of the knowledge management tools that typically deal with unified communication.
    • It helps the employees to initiate a project, perform employee hiring processes, code development, sales potential on contract reviews, and even make decision-making capabilities on the budget.


    • Supports File Sharing
    • Mobile Access


    • Lack of Notification
  5. Canava

    Canva is another knowledge management example as it is well-known for plating knowledge as cleanly and as beautifully possible. Following are some of its key aspects to consider:
    • Canva is a graphic design tool but is a part of the knowledge management process, and help center design strategies are commendable.
    • This tool offers a help center that has a sidebar of information with easy-to-access category-wise titles and enterprise concepts.
    • It makes it an easy process for employees to find answers with an impressive impact.


    • Easy to Access and Find Answers
    • Contact Us in the Help Desk to Get Instant Support


    • Lack of Feedback Option

So, these were the leading organizations that use knowledge management tools for availing the best service and product to their clients. Looking at the success of these knowledge management examples, if you have also decided to opt for the knowledge management example for your business, then CloudTutorial is the answer. It is one of the best KMS to answer your customer’s queries instantly.

Top 3 Features Knowledge Management Systems Should Have

  1. Make Sure it has Enhanced Customer Service Support

    The organization’s Knowledge Management System software must possess a strong potential to track, prioritize, manage, and resolve customer or employee requests as they arrive. Generally, it is an ideal choice or can benefit Fortune 500 companies of all sizes and shapes, ranging from multinational organizations that support multiple other businesses and a ticketing system in various languages to small businesses.
    • To handle the company documents, policies, spreadsheets, or shared inbox, the organization can quickly create silos and obstruct the customer, or employee experience on a large scale.
    • In addition to this, an efficient knowledge management system software along with CRM integration support, facilitates agent access to the apt context from prime external sources.
    • It allows the business to scale smoothly and follows the goal to adopt the advantage of customer-centric agility to improve business importance and efficiency.
    • Many enterprises are making use of live chatbots to provide innovative customer services.
  2. Ensure it has Virtual Rooms

    Your organization deals with Face-to-Face discussion as the vital factor of communicating with the members to deal with the knowledge transfer smoothly. The customer interaction between the support team and communities is possible by using virtual rooms by providing an opportunity for the enterprise to enhance business growth.

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  3. Ensure it Supports Ticketing System

    Your organization’s primary purpose is to develop a typical ticketing approach where the activities and tasks record in a lot of databases as per the department.
    • The organization needs to select the omnichannel implementation of the Knowledge Management System to develop the customer relationship and its related research files should be well-maintained.
    • Every member of the enterprise works on topic findings to deal with a specific problem-solving ability.
    • The Knowledge Management software possesses a centralized location that helps chat agents to view every customer’s aspects and history, no matter the originality of a lot of sources.
    • It eventually improves the customer relationship, through which the customer resolves queries working on any software.

Building Your Knowledge Base: Tips to Get Started

Knowledge Management Tips
  1. Information and Data Sourcing for your Knowledge Management System

    The first and foremost step in creating a knowledge management system is preparing a well-maintained document mentioning knowledge. You just have to opt for the common problems, benefits, questions, and answers people have and understand how to deal with the best knowledge management programs. Let us identify the best factors to overcome these situations.

    • Dredging your support tickets process
    • Have a team discussion to resolve queries
    • Prioritize using Google Analytics to search for the best results
    • Use social listening and social tools

      You need to be very much aware of the saying the customers are saying about your product description online. It is your prime responsibility to answer the raised questions and share them in your knowledge management system.

      To deal with significant customer experience, you have to work with the specific roles that provide a piece of knowledge for a product or service. For instance, the salespeople may receive feedback specifically distinct from user experience researchers, customer support teams, and even marketers to enhance sales potential to a great extent.

  2. Organize your Knowledge Management System

    Once your information is appropriately available, you need someone to organize your knowledge management system. Let us highlight the best practices for you to use when designing and managing planning for the knowledge management system comes into action.

    • Chunk articles into a set amount of topic categories (try to stay within 4-6 classes.
    • Bifurcate the most frequently-used elements like a search bar, most commonly used articles on the homepage
    • Frequent links within article – content management systems with related links, images,  videos, and training
    • Make use of a sidebar displaying additional resources like chat, forums, community, and courses
    • Make use of appropriate feedback method to measure the article’s response
    • Use various media in your knowledge management systems like videos, images, and text in your content part

      Based on the user experience research and iteration, you need an information architect to model the knowledge management system to provide the best solutions.

  3. Better Analyzing and Optimizing KMS

    The essential fact is that there exists a significant difference between Information Management and KMS. You just need to keep track of non-intuitive metrics. Remember that this process is not analogous to the landing page measurement as we deal with metrics like leads generation or calculating conversion rate.

    As a planning knowledge management strategy, you need to have a team discussion for achieving the goals and the expertise methods to track them to grab the business’s success in form of bounce rate or page timing capability to a great extent.

    An easiest way is to choose a binary feedback form that is generally positioned at the end of every article.


Knowledge Management (KM) is the expertise approach to manage the organization’s assets to create revenue, minimize the costing and time-saving capabilities.

Typically, knowledge is available in a group of categories. The following questionnaires identify the knowledge type:

  • Cognitive Knowledge – Know What
  • Advanced Skill – Know-How
  • Systems Understanding – Know Why
  • Self Motivation – Care Why

Hope & Hope from Harvard Business School has initiated the knowledge classification:

  • Explicit Knowledge
  • Tacit Knowledge
ZenDesk, TheCloudTutorial, and Document360 are the best knowledge management applications that most companies worldwide work.
Knowledge is an awareness, understanding, or familiarity of something or someone for example skills (procedural knowledge), objects (acquaintance knowledge), facts (descriptive knowledge). Examples of knowledge are having the ability to find a location, remembering details about an event, and learning the alphabet.


From these knowledge management examples, which one suits the best as per your organization’s needs?

A perfect KM system stores knowledge and helps the business and individuals share it using varied software. Contact CloudTutorial and get your knowledge management system as per your company’s needs and enhance your business role and knowledge management strategy.

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