Question 1

What are the benefits of having a document management software in an organization?

Accepted Answer

There are several benefits of having a document management software in an organization. Some of them are: 1. Money saved due to the less paper being consumes 2. Less space is needed to store all file, and hence money is saved by decreasing the amount of storage space to store documents 3. All files are saved in a more secure manner 4. File retrieval is quicker 5. Faster collaboration amongst employees 6. Better backup and faster recovery 7. Accessibility of documents is higher

Question 2

What is the best file management software?

Accepted Answer

There are several file management software solutions that are good, and are used by a lot of big establishments as well as startups like Microsoft SharePoint, Confluence, Ericon Engage, etc. But Microsoft SharePoint is regarded as the best software to document all important information. Because of the fair pricing package that gives access to other Microsoft Office apps, most small to medium-sized companies prefer using SharePoint as their file management software. For larger companies, Onehub is the ideal file management solution as the features are designed in a way to effectively share information and collaborate across multiple locations easily.

Question 3

What is the difference between file management system and document management system (DMS)?

Accepted Answer

File managing is primarily concerned with storage. File management software is designed to store all important files and data in one place. Your primary concern in the file management process is to get things out of the way, and not much attention is paid to the contents of the files. On the other hand, a document managing system is concerned with organizing the files based on the contents to make looking up information at a later date an easy and quick task. A DMS has other functions that allow for collaboration, revision, sharing, etc.

Question 4

What is document control software?

Accepted Answer

A document control software is designed to manage content that is regulated and quality and compliance are important factors. A document control software can automate the record administration policies, control access to the information, and keep a track of all documenting activities for auditing. In simpler terms, a document control software performs the same functions as a DMS, but more emphasis is on the access and controls of the document files. Who has access to what, and who does what on a document is more important?

What is File Management Software? (Definition + Features + Examples)

Top 3 Free Document Management Software (Pros + Cons)

What to Consider When Choosing Records Management Companies?

What is Digital Knowledge Management (DKM) and Basics about a DKM Platform?

What Information should your Organizational Knowledge Management System Document Includes?

6 Best Document Management Solution of 2020 (Pros + Cons)

Top 5 Examples of Knowledge Management System Used in Companies

An Ultimate Guide to SharePoint & Knowledge Management Architecture

5 Top Knowledge Management System Software Comparison

5 Best Practices in SharePoint For Better Knowledge Management

Knowledge Management (KM) Benefits Organizations Because It is the New Age Solution

4 Best Web Based Personal Knowledge Base Apps

Blog