8 Best Confluence Alternatives Compared

Confluence is considered one of the best collaboration tools in the market. Created by Atlassian, Confluence has been a favorite of many teams to help them keep the work centralized and organized. It is widely used as a corporate wiki to keep all useful material in one place, so it is easy to find and organize.

But no one software is suitable for all. Companies are looking for confluence alternatives that suit their team more because of changing requirements and fast-paced work environments. This is why we have compiled a list of the best confluence alternatives that can help you decide which project management tools suit more to your needs.

But first, let’s see why Confluence alternatives are needed?

What Are Some Common Reasons People Look for Confluence Alternatives?

Confluence is one of the most used project management tools, but still, people look for confluence alternatives. There can be a host of reasons your team wants to opt for another tool instead of Confluence.

Some of the reasons include:

  • You switched from Jira to any other tool

No doubt, JIRA is the most widely used product management software out there and is quite famous for its flexibility. Confluence, JIRA’s tool, also is integrated easily in the flow and works excellent. But what if you want to, or have, switched to any other product management tool? Then the integration advantage is gone. This is where companies start thinking of moving on to any other tool.

  • You want a simple easy to use solution

Confluence is a great tool, but setting it up and using it daily needs a learning curve. And to use Confluence to its full potential needs training and hands-on experience. For some, this becomes a cumbersome exercise as instead of the tool being a helping hand, it becomes a hassle as all they want is a simple and easy-to-use tool without the need for customization.

  • You want something in your price range

Confluence does have a free version, and pricing is competitive with the market, but the price can creep up if you want to use features that only the paid version offers. Growing companies often face this problem. As a result, they start looking for Confluence alternatives.

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Keeping these reasons in mind, here is the list of top Confluence Alternatives:

List of Confluence Alternatives

Tool Best For Pricing
  • Create knowledge base articles.
  • Assign multiple roles to a single user.
  • Manage multiple projects using a single account.
  • Advanced AI-based search. Engine to handle typos as well.
Starts at: Free
Bronze: $14.99 per month
Silver: $49.99 per month
Gold: $99.99 per month
Zoho Wiki
  • This, in turn, results in content gaps.
  • Each workspace can work as a separate entity, making it more relevant and easy to maintain.
  • Customized user roles help assign whatever rights are needed.
Starts at: Free
Business: $2.7 per user per month + $54 for wiki space
  • Simple and easy to use
  • Easy to set up
  • A good number of useful integrations available
  • Cheap
Starts at: Free
Personal Pro: $4 per month
Team: $8 per month
Enterprise: Talk to Sales
  • File explorer look-alike UI makes it easy to use
  • Combined search across all integrated tools makes it easy to search and track
  • Useful text editor makes it easy to focus on content rather than formatting
Starts at: Free
Startup: $6 per month
Business: $12.50 per month
Enterprise: Custom
  • Lots of options to create different types of boards for other projects based on your priority
  • Create custom rules to execute workflows
  • Create approval requests to save time and energy
  • 100+ integrations available
Starts at: Free
Premuim: $10.99 per month
Business: $24.99 per month
Enterprise: Custom
  • Very good for communication
  • Already widely used
  • Suitable for remote work
Starts at: Free
Standard: $6.67 per month
Plus: $12.50 per month
Enterprise Grid: Contact Sales
  • A complete solution with project management, document sharing, and customer support.
  • Self-hosted version is available if needed.
  • Can create websites and landing pages for better integration
Starts at: Free
Standard: $79 per month
Professional: $159 per month
  • Open-source
  • Fast speed
  • It can be used and deployed on any platform.
  • Highly customizable
Free to Use

Confluence Alternatives: Detailed Review

Let’s dive into details of Confluence alternatives to see which one suits your needs.

  1. CloudTutorial + Trello

    The Cloud Tutorial

    CloudTutorial is a knowledge base that focuses on knowledge sharing without the need for any human interaction. With the focus on self-service, CloudTutorial helps you create and manage knowledge base articles for your team to use and learn quickly.

    CloudTutorial can help you create a knowledge base for each of your projects without the need to set up a separate account for every project. You can set it up for individual teams as an independent project as well; this helps organize and keep track of everything.

    With CloudTutorial’s feature-rich text editor, you can create knowledge base articles without the need to switch between different text editing tools. You can also see the history of the created article as to who reviewed it, what changes were done, and by whom, e.t.c.

    Another unique feature that helps manage things easily is that multiple roles can be assigned to a single user. That way, if a single user is involved in two or more projects, you can assign him roles accordingly, e.g., he/she can be an editor in one project and a reviewer in the other.

    Other useful CloudTutorial features include:

    ●  Create as many categories as you want to.

    ●  Useful real-time statistics to see if the article is really useful or it needs tweaking.

    ●  Advanced AI-based search engine that helps search for the right information at the right time.

    ●  Search engine that can detect typos and handle them accordingly.

    Trello, on the other hand, is pure collaboration software. Your team members can create and assign tasks, share the current status and mark them as complete once they are done. Just like The Clout Tutorial, Trello is easy to use tool without the need for a learning curve.

    With CloudTutorial as your wiki software and Trello as your project management tool, you can use this combination as a complete Confluence alternative for your team.

  2. Zoho Wiki

    Zoho Wiki is a knowledge management tool specifically designed to handle internal team needs. You can organize content by creating helpful articles and link them together where needed. All articles can be categorized and put into hierarchies to find them easily.

    You can also import already created articles easily into Zoho Wiki to save time. Called workplace, each wiki can be categorized and work as a separate entity from the other; this helps manage multiple projects.

    Custom role management can help you assign roles according to the requirement. You can also embed videos, photos, documents with the help of third-party addons.

    You can set up notifications so you are notified whenever some changes are made to your articles. Zoho also lets you modify the wiki’s look and feel, so it matches your brand instead of it standing out as a separate entity.

    The search is also an essential part of each knowledge base. Just like Confluence, you can search the required information based on the written material, tags, file name, or page name. This helps search for the relevant information.

    A simple UI also makes it a great collaboration software for your company.

  3. Notion

    The Notion is an all-in-one workspace collaboration tool where your team can plan, write and organize themselves.

    The great thing about Notion is the UI, and features feel like a simple browser window where you can see the hierarchy, drag, and drop items. This simple UI, is what average people are accustomed to, makes it easy to use with little to no learning curve.

    Notion’s team wiki software helps you translate your knowledge into articles and useful notes, which can be used by your team to get the required information.

    You can categorize and upload documents, videos, manuals, and policies into a single workspace. This helps keep everything clear and to the point.

    A simple drag and drop task management board helps keep track of all tasks. You can create and customize kanban boards, create lists of tasks, create information tables e.t.c.

    The notes and docs section of Notion is a handy tool to keep your notes, reminders, and tasks readily available. You can also add your feedback to your team’s work, making it easy to maintain and manage without the need to call meetings every time you need to talk to someone. This saves a lot of time and effort.

    Notion also has popular useful tools integration available like Slack, Google Drive, Docs, GitHub, etc.

    Although not as customizable as Confluence, Notion is a simple and easy to use Confluence alternative which your team can find useful. This is why it is considered one of the best Confluence alternative solutions.

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  4. Slab

    Slab is a knowledge base tool put together for increased team collaboration and to share knowledge. Slab has taken the same notes as Notion and shares the same user friendly and familiarity of UI.

    It looks and feels like a simple file explorer where you can drag and drop items, categorize them and share knowledge with the whole team, even if the team is non-tech savvy.

    Slab text editors are already organized to require less formatting and can focus on writing useful content, thus enhancing the editing experience.

    Slab has a unified search feature that searches and displays results from not only Slab but also from all of the integrated apps. This is a small but useful feature that makes finding relevant information really easy as what good content is if you cannot search and find relevant results?

    Slab is a knowledge management system and does not have any project management or any other wiki tool features. This can be covered by using readily available integrations with useful tools like Confluence, DropBox, Google sheets, Sharepoint e.t.c

    Slab also has standard security features using MFA and encryption. Although advanced levels of enterprise security are missing, for everyday use, it is enough.

  5. Asana

    Asana is one of the popular software solutions used to organize work so your team can focus on their tasks instead of worrying about collaboration.

    Asana has some great workspace tools to help teams with the organization. You can create tasks and view them in List, Boards, or Timelines. You can also automate different configuration options like assigning a task to a resource or defining deadlines.

    You can also create artificial intelligence-based forms for collaboration so users can submit work requests for real-time collaboration.

    A simple yet effective feature is marked for approval. You can mark tasks for approval so all the stakeholders can know what needs approval. This saves time and energy.

    Just like Confluence, there are dozens of integrations available to increase Asana’s collaboration features. Other useful tools like google docs, slack, and g suite can be easily integrated into Asana to increase productivity.

    You can also create workflows and automate them for more transparency and better satisfaction levels for tasks like client onboarding, website creation, documents creation, company knowledge base e.t.c.

    Great pricing and useful team collaboration features make Asana an excellent alternative to Confluence.

  6. Slack

    Slack is perhaps one of the most widely used team collaboration tools in the market.

    Slack can be used as an alternative to emails, notes, file sharing solutions, and much more in one place.

    You can create channels and add your company team in it with proper access rights. This way, there can be a centralized place for the conversations, sharing documents and files, tagging / adding comments, and collaborating with other teams.

    Slack is also used as a standalone communication software with features like chat, messaging, calls, e.t.c. This makes it one of the best business collaboration tools.

    With more than 2200 libraries of addons, there is a solution ready for you (tools like google drive, g suite, google docs e.t.c). Advanced security features also make it a tool for a company of any size.

    Because of its popularity and great search tools, slack can be a default collaboration app for your team, as most people already login to slack.

    Slack can be considered one of the best Confluence alternatives because it is feature-rich, has a great UI, and is widely used worldwide.

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  7. Bitrix24

    With the slogan “Your company united,” Bitrix24 clarifies that they are a collaboration tool for better teamwork. Not only that, but they also offer CRM solutions, Project management, support system, and much more in one place.

    With collaboration tools like activity stream, group chat, calendars, and workgroups, Bitrix24 has useful communication tools.

    Bitrix24 has a great document management system. You can share documents with the whole team or keep them private and share them with specific people. You can also maintain updates made in the documents and create online education tools that can be shared with the team.

    You can also create a self-hosted version of Bitrix if privacy is one of your concerns. This gives it an edge over Confluence.

    Other useful Bitrix24 features include:

    ●  Project management tools like Kanban boards, Time tracking, and task cards.

    ●  Free CRM to be used to serve customers a little better.

    ●  Real-time support with chat, email, and social media

    ●  Create landing pages and websites

    Bitrix24 might be more suitable for you if you are looking for a one window solution for communication, project management, and CRM solutions, or if you are looking for a self-hosted management system.

  8. Wiki.js

    Wiki.js is an open-source wiki software that your team can use as a Confluence alternative. Wiki defines itself as

    Make documentation a joy to write using Wiki.js’s beautiful and intuitive interface!

    Being an open-source platform, Wiki.js can be installed on any platform, including Windows, macOS, Linux e.t.c.  Installation is also simple, and useful user guides are available. Your team members can customize this open-source platform as they want to and create any type of documents needed.

    Running on node.js engines, users can find it to be a very fast and responsive software.

    There are a lot of already available custom-built solutions made readily available by Wiki.js. You can choose any one of those or create your own.

    You can use it as an alternative to Confluence and much more, for example:

    1. Use it to create your own editor.
    2. Manage versions and track changes
    3. Add any language support.
    4. Use it as an asset manager.
    5. Use it as a powerful internal search engine.
    6. Create storage space to save all necessary documents in any format
    7. Set advance access control of who can view the website page or access the private space.
    8. Integrate with Google Drive, Google docs e.t.c

    And much more.

Final Verdict

If you are looking for a knowledge management tool as a Confluence alternative and your company is on a budget, you can opt for CloudTutorial. With its advanced AI-based search, useful text editor, and using it with slack, you won’t miss a beat.

If you are looking for a heavily customizable tool and a Confluence alternative, you should opt for an open-source solution like Wiki.js.

Confluence has a free version that allows you to have 10 users. It has limited features, but perfect to get started and get a hang of the app. If you have more needs, then considering a paid version or an alternative is recommended.
No, Confluence and Jira are two different products created by Atlassian. Jira, an open-source product, is a Project Management tool whereas Confluence is a Collaboration tool. Both integrate perfectly to provide a complete solution.

Confluence is popular collaboration software, but there are many tools that can be used as a Confluence alternative. In the end, it all comes down to your company requirements or team members preference.

Some tools have strong integrations to their advantage, and others have a vast library of addons. Talk to your team members, see what they require more, and decide on merit.

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