15 Powerful CRM Reports to Use and Why to Use Them?

47% of users have reported an increase in customer retention due to CRM. Customer reporting is the key feature behind this statistic. It allows a company to focus on customers’ behavior to improve their experience and retain them.

CRM reports not only help a business with the retention of its customers. It also helps them identify and sell their products with accuracy.

CRM reporting needs to get used in the right way. The Harvard business review has indicated many problems that come with bad CRM reports. For example, sales reps not sharing the bad news, poor tracking of outcomes versus predictions, and incomplete information. 

In this blog, we will be covering many important topics related to CRM in detail.


What is CRM? Why is it Important?

CRM stands for customer relationship management. It refers to techniques, strategies, technologies, and tools for acquiring and retaining customers.       

Here is how it helps a business: 

  • The data provided by CRM helps a company make strategic decisions. 
  • A team can track its performance and make changes where it is necessary. 
  • CRM reporting provides a complete picture of what is happening in the company. 

CRM reporting is beneficial for everyone working in the company, such as sales reps, stakeholders, managers, investors, or executives. Everyone uses it. 

  • A manager can use CRM reporting to track the performance of the team. They can send the collected data to upper management and make necessary changes. 
  • Sales reps can decide where to put more effort with the help of CRM. 
  • CRM reporting can help an executive decide whether a specific strategy is working or not in the business. 
  • CRM can show the investors how their investment is performing. It can also help them determine whether the acquisition is possible or not. 
  • CRM reporting has all the data that gets required for making informed decisions in a business.    

CRM dashboards are where every data gets compiled together. A business can customize these dashboards to show the real-time summary of reports related to any roles. A CRM dashboard can show a specific sales report, purchasing behavior of customers. It can also show the overall sales process. 

CRM Dashboards let decision-makers see the essential information without wasting time on one-off reports.

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15 CRM Reports You Need to Use

List of 15 CRM reports to use
  1. Total Booked Revenue

    The metrics here are the revenue generated by the company during a predefined period. It could be quarter-to-date or year-to-date. 

    Why use it: The total revenue generated by a company is an indicator of its overall success. Tracking revenue helps businesses in making future predictions, ordering materials, preparing budgets. It also helps them in employment-related decisions.    

  2. Revenue Performance by Team Member

    The metrics here are the revenue generated by sales reps over a period. 

    Why use it: The sales team is a company’s greatest asset. Although, just like with any other department, not everyone in your sales team will have the same performance. Hence, analyzing the revenue generated at the individual level will help you identify who is performing well or not. 

  3. Pipeline by Team Member

    The metrics here are the number of opportunities that got converted into sales by the team. It also includes whether it was valuable or not. 

    Why use it: Sales performance is an essential KPI (Key performance indicator). Pipeline converts into sales. Hence, the more pipeline a sales rep brings, the more opportunities they will close.

  4. Win Rates

    The number of converted sales divided by the total number of all opportunities. These are the metrics that get used.     

    Why use it: A Sales rep is competitive and likes to achieve bonuses. The win rate data helps them stay one step ahead of their pipeline. In case a company converts 50% of opportunities into sales. A sales rep needs to have twice no of deals lined up to hit their goals.  

  5. Won & Lost Opportunities and its Reasons

    The metrics here are all the opportunities that were converted into sales or got lost. It also includes the reasons behind its success or failure. 

    Why use it: Understanding customer’s motivation is essential for learning about the buyer’s journey. Why a customer chose or didn’t choose a company’s products will help provide insights into buyer behavior.

    Sales and marketing can use this data to provide innovative solutions that will resonate with their customers.           

  6. Lead Volume by Source

    The key metrics here are the leads converted during a specific period. It can be from different sources. 

    Why use it: A digital marketer always tries to increase the lead flow. Pay-per-click ads, social media, and content marketing often get used in generating leads. 

    But, a particular lead source may generate more leads than others. Hence, source-specific lead reports from CRM are essential for digital marketers.     

  7. Lead Quality by Source

    The key metrics here are the leads converted into opportunities. They also get identified based on the source and lead ratings.  

    Why use it: Generating low-quality leads can be counterproductive for businesses. It can also create friction between sales and marketing teams. Hence, reports from CRM will help deliver better quality leads.   

  8. Contact Volume

    The key metrics here are the number of contacts created during a period. 

    Why use it: CRM stands for customer relationship management. The relationship part plays an essential role for a business as it involves many people. Hence, contact volume is an early indicator for revenue and pipeline.

  9. Sales Territory Maps

    The metrics here are the custom reports, conversion reports, progress reports, sales forecasts, and campaign performance. It also includes the number of customers, leads, sales reporting, sales data from any geographic region.  

    Why use it: Sales territory mapping enables a business to monitor sales teams across different regions. It helps them identify which areas have the most activity, determine new opportunities and allocate resources accordingly.   

  10. Goal Progress Reports

    A Goal Progress report shows how marketing campaigns are performing against their goals. Each department will have different objectives. Goal progress reports act as a reference point for campaign reporting. It helps a business in decision-making and to keep everyone on the same page. 

    Why to use it: CRM makes business intelligence accessible to businesses of every size. They are easy to use and interpret. It also saves more costs as companies won’t have to spend resources on a data analytics platform and on a team to make informed decisions.        

  11. Sales Cycle Reports

    Marketing and sales teams manage the buying process over different channels and touchpoints. It is essential to understand how various variables affect the sales cycle. Sales cycles have become more complicated and longer, and the average duration has increased by 22 percent.   

    Why use it: Sales cycle reports can show the average duration across various lead sources. It can also show smaller metrics such as average response time.   

  12. Profitability Reports

    A Profitability report shows where a business is generating money. It focuses on customers and looks at their purchasing history and buying habits. It helps determine which customers: 

    • Are the most loyal
    • Are the significant source of revenue 
    • Have the highest potential to purchase again from the business 

    Why use it: Profitability reports are useful for B2B companies who use account-based marketing to generate revenue.  

  13. Sales Forecast Reports

    Having a clear picture of the sales pipeline will let a business project its future revenue. They can also use the past sales trends and current lead opportunities for the forecast.

    Why use it: Sales forecast reports will help you make your predictions reliable. It does this by showing the accurate sales pipeline. 

    Many sales reps believe that their pipelines are accurate but still spend many hours a week creating future predictions on sales metrics.

  14. Email Outcomes CRM Report

    The goal of Email Outcomes Reports is to know the effectiveness of emails.  

    Why use it: It lets you track the number of emails sent and replied to, as well as those emails that haven’t been responded to by customers.

  15. Visit Outcomes CRM Report

    Visit Outcomes report shows insights on how effective the customer visits are in your business. 

    Why use it: It will let you sort out interested, not interested, come back later, and no answer. You can use this CRM report to identify the best times to visit the potential leads.

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How to Increase CRM Numbers in Your Favor?

How to use CRM with TheCloudTutorial

There is no single way to boost sales CRM numbers. But we, at CloudTutorial, can help your business go the extra mile in delivering good customer service. A satisfied customer will be your significant advantage.

We will help you create Omni channels and share data regarding a customer’s behavior and purchase history with your sales reps. It will help your team provide personalized services, such as special deals based on what a customer has purchased in the past.

CloudTutorial will also help you build self-help materials for your customers. It can be structured FAQs and YouTube tutorials. It will help them find solutions to their queries.

Ultimately, all this will boost the CRM numbers for your business. Visit our website to know more about us, our features, our services, and pricing.


FAQs

It’s a platform that will connect different departments, such as the marketing team to the sales team. CRM Software will organize notes, metrics, activities into a cohesive system.
The sales funnel is each step that someone has to take to become your customer.
The Pipeline CRM is a term for a system that gets used in keeping track of everyone with the sales pipeline.

Conclusion

When looking for a CRM, determine what your team needs the most. Is the software covering the essential metrics for you? Take time to figure out which reporting tools are best for your business. It is crucial for the success of your sales team.

Think that CloudTutorial is the right CRM for your team? Visit our website and schedule a free trial today.

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