Best SaaS Customer Support Solutions in 2023

Poor customer service can be costly for organizations, with an estimated annual loss of $75 billion. For SaaS companies that rely on repeat business, providing personalized and exceptional customer service is crucial to keep their customers happy and retain them. Adopting a comprehensive SaaS support solution can help deliver the personalized service that keeps current customers satisfied and coming back for more.

11 SaaS Companies That Do It Right

If you plan to start your business with minimum investment, then Software as a Service is a one-stop platform for you to meet your customers’ queries. The customer service software helps you to manage your customer queries or issues without any hassle. Let us now identify the top SaaS companies and businesses that use customer support SaaS as their leading platform.

  1. CloudTutorial


CloudTutorial is a leading knowledge-based platform that uses SaaS-based support resources to provide excellent customer experience to the small and big businesses.
CloudTutorial provides an effective solution in terms of knowledge, information, document management, and the perfect answer to customer questions, issues, or feedback. The platform allows creating a help desk or FAQ page that includes detailed information, helping the business grow.
Top Features

  1. Top Features

    • Impressive customer support model
    • Data segregation by category and sub-category
    • Document creation with an ease
    • The theme, font, and contact form customization
    • Interactive user-experience
    • Provides excellent knowledge bases
  2. ZenDesk


    Your business can benefit a lot by including impressive customer relationship management (CRM) in your business plan using Zendesk. You can keep your customer’s information, all in one place, by using the ZenDesk support agent for your SaaS business.

    Top Features

    • Company representatives for humans
    • Powerful and productive customer support agent
    • Customer satisfaction
    • Automate routine support process
    • 24/7 customer support metrics
    • Available in multiple languages
  3. Atlassian


    Atlassian is a growing company that uses the SaaS platform to scale the enhancing team collaboration in the organizations. The platform involves strong capabilities to handle the prime importance of security, governance, data storage, and even administration skills on a large scale.

    Top Features

    • Scrum boards
    • Flexible kanban boards
    • Better roadmaps solution
    • Advanced analytics and reporting platform
    • Automation JIRA software
  1. HelpScout


    HelpScout is the perfect choice for the Software as a Service company; no matter the size, they can manage companies with more than 500 users or employees.  It helps to keep all the support team members on the same page with a cost-effective solution.

    Top Features

    • In-class reporting functionality
    • Queue management
    • Better customer support
    • Integrated knowledge-base platform
    • Supports robust API
    • Best user-experience
  2. Intercom


    Intercom, Intercom, the leading software, provides unique communication channels for business personnel to interact with clients using their mobile phones or from websites. It includes the CRM platform that offers lead generation, customer engagement, quality customer support efforts, and other support processes that make better self-service support features for software companies.

    Top Features

    • Performance metrics for documentation
    • Interactive live chat system
    • Consistency in customer retention and improvement
    • Email and appointment management
    • Effective customer service support
    • Social media integration
  3. Front


    The Front is the best platform for users or consumers to plan to deal with their daily email tasks priority. Personal customer support plays a significant role in the software in the form of email support.

    Using Front, you can acknowledge comparatively faster workflow automation, customer data access quickly with inbox, and most importantly, the strong team analytics supports and inspires SaaS customer metrics like customer lifetime value to gain customer success in your SaaS business.

    Top Features

    • Call center management
    • Self-service portal
    • Smooth customer conversations
    • Live chat with a support agent using chatbot
    • Email and appointment management
    • Social media integration

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  1. DropBox


    The DropBox has a central workspace that keeps your team organized and maintains the appropriate workflow management. All the team members’ relevant contents are available at all times in one location, so it becomes relatively easy for them to work on the specific project and make the workflow approaches more smooth.

    They help the organization deal with file sync, collaboration, and extensive administration areas and security features that scale as support teams grow.

    Top Features

    • Supports collaboration tools
    • Access control/permission
    • Real-time and two-way synchronization
    • Workflow management
    • Document management
    • Live chat with support teams
  2. Lever


    The Lever is a software company that provides applicant tracking systems and handles the talent relationship cycle smoothly. It provides the easiest way to hire the best talent for your organization. The lever contains a variety of automation features to enhance the customer experience and productivity in terms of talent management.

    Top Features

    • Interaction tracking
    • Interview management
    • Automated recruiting firms
    • Impressive workflow management
    • Categorize support case records
    • CRM support requests
  3. Grovo

    Grovo is a comprehensive and user-friendly digital learning platform that can be used to train employees on a wide range of topics, improve their skills, and promote professional development.

    One of the key features of Grovo is its chatbot, which is specifically designed to provide support to users of the platform. The chatbot is able to assist with a wide range of issues, from technical troubleshooting to answering questions about specific training modules. The company has put an effort on creating a helpful and comforting chatbot, which is not a common association with chatbots.

    Top Features

    • Best chatbot model
    • Mobile-friendly platform
    • Provides role-specific training
  4. Box


    The Box is an online file sharing and cloud management SaaS service providing organizations. The marketing communications, sales, human resources, finance, and many other industries approach this tool’s primary usage globally.

    Box also makes use of Machine Learning technology to automate the tasks and activities and manage digital assets with ease. This tool creates a digital workplace where your customer base can easily make and share comments, and handle the workflow of support teams smoothly.

    Top Features

    • Impressive content and workflow management
    • Supports mobile and web application
    • Third-party integration
    • Better customer conversations
    • Integration with Office 365, Slack, and DocuSign
    • Paperless terminology
  5. Plaid


    The Plaid is a unique SaaS platform that allows the developer to create user-friendly intelligence applications and software infrastructure to develop impressive and innovative ideas for your business plan.

    With Plaid’s help, the companies or users can easily link the app directly to their financial information without any pain to visit the bank premises.

    Top Features

    • Categorized transaction information
    • Custom integration
    • Responsive API integration support
    • Identity verification support channels
    • Multiple bank account integration
    • Credential-based Workflow Option

7 Elements of a Perfect SaaS Support System That You Should Not Miss

Having the right customer service tools, robust customer resources, and a good team will ensure that your team is acquainted to offer proactive customer service. While creating a SaaS support model that fits your organization, you ought to include the following vital elements:

  1. Make Support Option Easy To Find

    When the user visits the website or app and needs any help or support regarding your application features, the user is not able to find the easiest ways to get help. This way, the user will be more frustrated during this interval. To overcome such an issue, you have to include the support option that is easily visible to the users when they visit the website or app.

    The best example is to insert the support link and customer feedback in your software or app’s footer. The active users can directly click on the button available and share their query in the form available if they need assistance or have a desire to get a particular solution.

  2. Availability of Self-Service Options

    An efficient and responsive SaaS includes interactive self-service options for customers that admire to look for support. It may take the form of a knowledge base, FAQ page, or even a library that contains unique content like tutorial videos and discussions on topics.

    In addition to it, it also includes a community forum where questions and answers occur between the members.

  3. Customer Issues Categorization

    To handle the customer requests, it is not only the customer support team’s responsibility, but the whole organization needs to work together to deal with customer requests and company success. It becomes the company’s prime responsibility to categorize support tickets to assign to the correct department.

    Pro tip:
    Automate this process using a shared inbox to fulfill the request categorization and auto-assign a category for all the incoming service requests.

  4. All Support Requests in One Place

    Based on product usage, many questions arise that make users contact your support agents and support team. You always get an email notification from your leading website, Facebook Messages, Twitter, and even from the chats if you plan to respond to your users.

    But this can lead to a high crash, loss of the conversation history and your complete activity list will be gone. The best suggestion that you can do is keep all these support conversations in a centralized system like a corporate wiki. Get detailed information on the corporate wiki and how it is the best way to share knowledge.

  5. Make Sure Your FAQ Provides the Best Outcomes

    Around 70% of users who communicate with customer reps try self-service in their resolution voyage, but 9% only are completely satisfied.

    With the initiation of SaaS support software, the first place that many users resort to is the Frequently Asked Questions page. So, just create in-depth content and include detailed information about common customer queries and customer complaints. You can also make use of Google Analytics to identify the list of the keywords customers use to search for the answers.

    See how CloudTutorial offers an FAQ page to re-define questions for your valuable customers. With the help of appropriate FAQs, you get explicit knowledge bases that answer users’ queries and thus, minimize the support tickets needed.

  6. Do Possess the Perfect Support Staff

    You might be wondering how to deal with bad customer service? If you do not imply customer support best practices, it will be the biggest challenge for your SaaS company.

    The most valuable asset or investment in your organization is placing the perfect person for customer support. If you have excellent features and functionalities in your SaaS, bad customer service habits can make potential customers exit early. To avoid such bad habits, you can read our detailed content on bad customer services that businesses should avoid right away.

    An appropriate enthusiasm and some technical skills are a prerequisite for any SaaS customer support team. It is better to organize a support team’s training session and make them refer to training manuals to create a continuous learning culture.

  7. Live Chat Support With Quick Answers

    Many software companies and businesses continue to use email and phone call support agents as their default communication-based method, but it’s not the perfect way to deliver a rich quality experience.

    Live chat systems are taking a massive step in this world with different communication channels. Customers are always greedy to use this on-demand support. Using live chat systems, your actual customers can get their solutions in terms of questions and answers in real-time scenarios.


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SaaS (Software as a Service) support refers to the general category of support provided for software that is delivered and accessed via the internet, rather than being installed on a local computer. SaaS customer support specifically refers to the support provided to customers who are using a SaaS product. This customer interaction may include assistance with technical issues, billing questions, and other concerns related to the use of the SaaS product.
Yes, Zendesk is the best Software as a Service vendor specializing in impressive customer service agents and support tickets.
SaaS-based B2B is the fastest-growing term that evolves daily. When you sell your product or specified on a subscription basis, then it comes under B2B Software as a Service.
There is neither specific response time nor standard norms set by the industry. But your average ticket response time should be minimum because customers prefer less to wait and they expect quick responses. So, ensure you resolve the issues of customers in time.


When it comes to improving your workspace, it’s important to find the best SaaS support solution that fits your project. Having easy access to relevant information from a single interface makes it simple for your support team to manage and track customer communication.

CloudTutorial offers a solution that centralizes your customer support tickets in one location, streamlining your operations and imparting the finest customer experience. To experience how CloudTutrial helps your business model, you can start your FREE trial with us and get numbers benefits.

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